FileMind Documentation

FileMind is a local-first research paper organizer. It scans your PDF library, extracts metadata, renames files intelligently, and lets you search and ask questions across your entire collection — all on your machine, with no cloud dependency.

Quick Start

Download FileMind for Windows or macOS
Run the installer — the setup wizard handles everything else
Add a library folder — point FileMind at your PDFs
Review rename proposals — approve, reject, or tweak
Search and ask questions — across your entire collection

Guides

Getting Started

Install FileMind and run your first scan in minutes.

Setup Wizard

Install Ollama and configure your local AI model.

Rename Workflow

Review proposals, approve renames, and roll back if needed.

Search & Ask

Keyword, semantic, and hybrid search plus AI-powered Q&A.

Export & Integration

Push to Zotero, export BibTeX, RIS, or CSV.

Configuration

TOML config reference and all available settings.

Licensing

Activate your license, manage seats, and transfer machines.

Troubleshooting

Common issues and how to resolve them.

API Reference

Local REST API for scripting and automation.