Everything you need to manage
your research library

FileMind extracts structured bibliographic data from every paper — without making anything up. It chains deterministic methods first (DOI lookup, arXiv API), then heuristic parsing, and only calls a local LLM when both fail. Every field comes with a confidence score and the source snippet that proves it.

• DOI and arXiv ID detection with live crossref/arxiv lookup
• Heuristic title/author/year parsing from document structure
• Optional LLM fallback for difficult papers — never invents data
• Confidence scoring with evidence trails showing exactly what was parsed

Every rename is recorded in a durable action journal before it happens. If your machine loses power mid-batch, FileMind recovers automatically. Any applied batch can be rolled back in a single click — your files are never at risk.

• Every rename recorded in action journal before execution
• Batch rollback — undo any applied batch instantly
• Recovery from interrupted operations on next launch
• "Your files are never at risk" — provable, not just a promise

Ask a question in plain English and get an answer drawn from your own papers — with citations enforcing every claim. FileMind will not answer without a source. The local LLM runs entirely on your machine via Ollama; nothing leaves your computer.

• Natural language Q&A over your entire local collection
• Citation enforcement — every claim must cite a specific paper and page
• Query rewriting and hybrid retrieval for better recall
• Powered by local LLM (Ollama) — set up automatically on first run

FileMind works with every reference manager you already use. Push directly to Zotero with live two-way validation, or export BibTeX for LaTeX manuscripts, RIS for Mendeley and EndNote, or CSV for custom workflows. Your data is always yours.

• Direct Zotero push — validate, browse collections, batch push
• BibTeX, RIS, CSV export — compatible with Mendeley, EndNote, and others
• Configurable confidence threshold to exclude uncertain records
• Skipped records report with per-field reasons

FileMind is a local application. There is no server. Your PDFs, your extracted text, your questions and answers — none of it leaves your machine. The entire system lives in a single SQLite file you can inspect, copy, back up, or move at any time.

• All processing runs on your machine — AI via Ollama, no cloud required
• No data collection, no account, no telemetry
• Single SQLite file — portable, backupable, queryable with any SQLite client